1.1 Purpose and Definitions
Standard operating procedures are required on large construction programs to promote uniformity and efficiency among its constituent parts. The Authority Construction Project Administration Manual (ACPAM) has been developed for this purpose and to provide guidelines to the Resident Engineer and field staff for the administration of construction contracts. The ACPAM also defines the various responsibilities of agencies directly involved in the construction process.
Construction Management: Construction Management is the management of a large, single construction project. The project may include a large, single construction contract or multiple, smaller construction contracts. Construction Management will be the responsibility of the Authority, who may authorize a designated Construction Management Consultant (CMC) to perform some of these functions. This guide will refer to the Authority when referring to either the Orlando-Orange County Expressway Authority or the designated CMC.
Construction Engineering and Inspection (“CEI”) Consultant: The CEI Consultant provides construction engineering and inspection services during the construction phase of a project. These services usually include monitoring of the construction work through inspection and testing, monitoring progress against the construction schedule, producing, checking and recommending interim and final payments; administration and evaluation of changes, coordination of utility companies, coordination with and response to concerns from adjacent property owners, and providing documentary records that the project has been built in substantial and reasonable conformity with the Contract plans and specifications. The CEI management will typically include a Resident Engineer who will be supported, depending upon the size of the project, with secretarial/administrative staff, Project Engineer, Office Engineer, and Inspectors. The Resident Engineer may supervise a single project, or multiple projects.
Resident Engineer/Sr. Project Engineer: The person responsible for the execution of the construction phase services under the CEI Agreement. The term “Resident/Sr. Project Engineer” or abbreviation “RE/PE” when used in conjunction with an action, activity or a response does not necessarily imply that the action, activity or response is to be performed by the RE. It is understood that the RE may delegate such tasks to other members of the field staff. However, the RE will remain responsible and accountable for the performance of those tasks.
The Authority: The Orlando-Orange County Expressway Authority (OOCEA) is the owner and final authority on the decisions and direction for the administration of the CEI Contracts and the management of the Construction Projects.
The scope of the ACPAM includes the direction that must be integrated with individual contract requirements, client requirements and other manuals in a way that will provide maximum uniformity while maintaining and permitting reasonable flexibility.
The Resident Engineer is expected to use mature judgment in the use of the ACPAM and in the use of other relevant Manuals. The Resident Engineer’s reporting responsibilities will vary depending upon the type of project.
This guide contains policies and procedures designed to provide uniformity and effectiveness in the day- to-day administration and management of all Orlando-Orange County Expressway Authority (“Authority”) Construction Contracts.
The policies and procedures address:
1) Documentation and monitoring of construction activities that verifies to the Authority that the provisions of the Construction Contract(s) document(s) are being reasonably fulfilled
2) Continuity of involvement of the Authority’s General Engineering Consultant (“GEC”) and EOR in submittal reviews, document interpretations and construction observations to verify that the requirements of the Construction Contract(s) document(s) are being reasonably met.
3) A structure for the Construction Contractor(s) to organize project procedures and ensure a common understanding of the lines of communication among all participants
4) Claims/disputes identification, notification, documentation, recommendation and resolution.
The reporting relationships and responsibilities of the Authority, the GEC, the EOR, the CEI, and the construction contractor(s) are clearly indicated in the guide.
1.3 Revision Process
The Authority is responsible for maintaining the guide in a current and pertinent state. These responsibilities include providing new policies and procedures and/or revisions to the field promptly. Revisions will include date of issue and revision number.
It is the intent that this guide be a “living document.” Regular reviews by the users should lead to suggestions for improvements, modifications, additions or deletions. Suggestions are welcome and should be forwarded to the Authority or designee. Suggested modifications will be reviewed and, where desirable, incorporated in periodic revisions.
Suggestions or comments relating to the content of this manual should be forwarded to: Orlando-Orange County Expressway Authority
Attn: Director of Construction and Maintenance
4974 ORL Tower Rd
Orlando, FL 32807
1.4 Responsibility of CEI
The Resident Engineer must carefully study the CEI Agreement (“Agreement”) and ensure that the services specified in the Agreement and Scope are performed and/or provided. The Resident Engineer or the senior representative on the project must also monitor the work of their staff closely. Periodically, but not less than at the 30, 60 and 90 percent complete stages of the project, the Resident Engineer shall implement an internal quality audit of their field and office operations. Records of the findings of this review are to be available within the CEI Project files and when requested, be sent to the Director of Construction at the Authority for review. The CMC will provide IA reviews of the CEI progress periodically and will utilize these reviews to ensure the QA process is functioning as intended.
The following abbreviations are used in this Manual:
PIC Principle in Charge
RE Resident Engineer
PE Project Engineer
OE Office Engineer
SDE Section Design Engineer (often referred to as the Engineer of Record (EOR) or Architect/Engineer (A/E)) EOR Engineer of Record
GEC General Engineering Consultant
CMC Construction Management Consultant
CEI Construction Engineering and Inspection Consultant
FDOT Florida Department of Transportation
OOCEA Orlando Orange County Expressway Authority (Authority)